OTB Midas
Delivering innovative and
sustainable value to your business
Introduction
Procurement is fundamental to the effective functioning of
any organisation with third party external spend.Organisations need to find more effective ways of maximising the value they receive from their budgets and reduce the amount of time and effort spent to support the procurement process.
DIRECT SPEND
This covers all spend that is directly related to the creation or provision of an organisation’s goods or services which ultimately get sold to customers. Examples are typical raw materials for production
INDIRECT SPEND
This covers all spend that is not core to the production of an organization's goods or services but are required to for running the business. Examples include computers, software, IT support, HR, Office suppliers, uniforms etc.
Who Are We
OTB Midas Solutions is a procurement outsourcing and consultancy company, dedicated to delivering world class services to our clients. The services we provide can be split into two broad categories
MANAGED SERVICE
We provide our clients with a managed procurement service for in scope goods and services. This involves the management of the source to delivery of requested goods and services
CONSULTANCY SERVICES
We provide consultancy services to our clients to support their budgeting and spend profiles. This includes strategic reviews, policy development and maintenance, spend analysis, supplier and market analysis etc.
Our team is made up of experienced partners in 4 key areas as well as our operational delivery people
PROCUREMENT
Responsible for all sourcing and procurement activities.
LOGISTICS
Responsible for worldwide delivery of our products
CONTRACTS
Responsible for all contracts, development, ongoing management and all legal engagement
SERVICE DELIVERY
Responsible for day-to-day engagement with the client. All our procurement services practitioners are industry certified and are led by experienced procurement consultants and managers
Procurement Services
The above two broad categories can be further split into 3 procurement service lines
TRANSACTIONAL PROCUREMENT
OTB Midas Solutions can develop a catalogue for the most commonly required items and standardise your internal procurement process thus allowing your staff to get on with their day-to-day tasks with minimal disruption
PROCUREMENT MANAGEMENT SERVICES
OTB Midas Solutions have the capability of managing your end-to-end tender/procurement process from requirements development through contract award and to ongoing contract management acting as a 1 stop shop for your external spend
STRATEGIC PROCUREMENT
OTB Midas Solutions can develop, implement and manage organisation wide procurement strategies which will support the client’s strategic goals and objectives. We can develop and manage procurement policies as well as category management to support client goals. We can also manage or provide consultancy support for strategic tender/bid processes.
All our processes all have a clear and auditable trail of request to fulfilment including relevant approval steps as required.
Procurement Spend Categories
We are able to support the management of your external spend with suppliers across all spend categories including
INFORMATION TECHNOLOGY (IT)
Software, hardware, personnel, disaster recovery, outsourcing and occupancy costs related to supporting IT within the organisation
FACILITIES
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OFFICE SUPPLIES
Stationery, pens, pencils, erasers, rulers, stamps, highlighters, notebooks, printing paper, replacement printer inks, sticky pads, training boards, whiteboards, whiteboard pens, smartboards etc
CORPORATE MERCHANDISE
Staff uniforms, corporate gifts, branded material
TRAINING
In house, training and external training; Train the trainer for SME’s skills transfer
DELIVERING VALUE
OTB Midas Solutions have extensive relationships with key suppliers, manufacturers and distributors in the UK, US, Asia and in Nigeria which we leverage and allow us source and deliver all your requirements using the best-in-class procurement processes.
Our team’s experience in implementing lean practices drives out waste and help streamline the procurement process to deliver the optimum value to our clients
We have a wealth of experience in delivering procurement outsourcing programmes to private and public sector clients typically helping our clients to reduce their recurring procurement costs on average by 5% - 20% and their one-off strategic procurement instances in excess of 25%.
The service we provide is aimed at maximising the value your organisation derives from its spend which frees up your time and leverages on our expertise to delivering a credible and auditable spend process.
Our approach is always collaborative with our clients, as we have discovered over the years that it delivers the best results.
We are also experienced in providing consultancy and training services to our clients to support them in upskilling their staff and processes to support their various projects
Our Approach
The OTB Midas Solutions team will manage all necessary processes and supply chains to ensure that appropriately approved requests for goods and services are delivered in line with stated requirements and in accordance with the prevailing contractual terms and conditions. This will include compliance with the contractual service level agreements in place for standard and non-standard purchase requests.
The service will be delivered using OTB Midas Solutions’s tested standard delivery model of a front-office with which the client interacts and a number of back offices which fully exploit our distributed delivery model and include the use and management of appropriate third party suppliers
Our service will be responsible for all aspects of purchase order satisfaction and will include the following service elements:
A dedicated team of experienced procurement professionals focused on delivering sustainable commercial advantage through best practice tools and methodologies
A single point of contact for receiving and fulfilling all approved in-scope purchase requests
A customer service desk for managing queries, non-standard requests and market intelligence
Development and maintenance of a standard catalogue of a products and services
Provision of procurement analytics including spend reports and service reports
Periodic benchmarking of suppliers to ensure sustainable value delivery
Procurement Spend Categories – Contd…
SUPPLIER MANAGEMENT
OTB Midas Solutions have the capability of managing your existing suppliers to limit and reduce your exposure to multiple individual suppliers which can be a major cause of distraction from the performance of core tasks and functions. This will include industry standard performance management to ensure our client consistently receives the anticipated value from the supplier.
CONFIDENTIALITY
OTB Midas Solutions understands the importance of confidentiality in business relationships and have all their staff and suppliers signed up to strict confidential clauses prior to engaging with us for the supply of goods and services.
We have experience working with sensitive public and private sector clients such as the UK Ministry of Justice, the UK border Agency, UK Ministry of Defence, the French investment bank Calyon AG, Barclays bank, BP international and a host of others.
SERVICE LEVELS
We work to agreed service level agreements and have regular service check point meetings with our clients.
We will provide regular management reports to our clients keeping them informed of the status of our operations
COMMERCIAL MODEL
Management fee – Our clients pay OTB Midas Solutions an engagement and ongoing management fee for the services provided
Cost plus model - Our clients pay OTB Midas Solutions for the cost of the product plus an agreed mark up of that cost and the costs of delivery. This approach is supported by an open book policy to allow for transparency and ease of auditability.
Gain share – OTB Midas Solutions share the savings made on a procurement exercise with the client on a pre-agreed split basis
Benefits To Client
Below are benefits clients enjoy!!
Strategic price leverage - OTB Midas Solutions can typically source products and services at a better price point than our clients
Control – Adopting OTB Midas Solutions procurement processes will provide better control over your organisation spend
Leverage – Leveraging on OTB Midas Solutions strategic commercial relationships with suppliers will deliver better quality purchasing and delivery
Reducing overall cost of operations
Reducing overall cost of operations
Accurate reconciliation and auditability
Electronic transactions and archiving (where possible)
Intuitive and assessable user service
Single touch fulfilment process
Standardisation of purchases for easier maintenance and flexibility
Strengthen negotiating position with key suppliers
Freedom to focus on core business
Clients
Direct spend reduction - Led multiple sourcing and synergy activities with spend up to £140M across technology contracts (software) delivered £23M direct cost reductions
Led negotiations on Global Oracle Perpetual ULA deal - $29m savings
Spend Optimisation - $280m 5 year deal, with major technology provider across (Hardware, software and services). 10% Year on Year cost reduction as consumption and product uptake increases ($28m)
Led negotiations on Global Oracle Perpetual ULA deal - $29m savings
Spend Optimisation - IT Contracts separation (Risk mitigation) and Outsource, Over 700 Applications, >£100M annual spend. Delivered £3.5m in cost avoidance. Spend remained flat, Secured rights to use post divestment
Re-negotiated key supplier contracts for retail sites across Europe saving $400k on a $3.2 million spend
Led negotiations on Global Oracle Perpetual ULA deal - $29m savings
10 year outsourcing contract, delivered negotiated savings of £193m off £750m as well as a warranty backed incremental sales uplift of £2.1m per annum
Transition and transformation of the IT procurement function to an offshore service delivery model. £1.1M savings from multiple projects to deliver synergies following the BA-Iberia merger. 5 FTE headcount reduction
Process improvement/Cost optimisation. Insourcing of a previously outsourced 3rd party Customs Declaration System resulting in 50% reduction in overheads as well as 20% increase in revenue. Key highlight is that the CDS is now preferred interface software for custom declaration in UK and DHL owns the Patent
Financial and operational improvements to drive performance and business results on Disney Order and Inventory Mgt system which ensures all systems worldwide are operable and provide real time sales, distribution and warehouse stocks.
Cost reduction. Consolidation of multiple systems and planning Implementing an end to end global Strategic IT solution to enable tracking and remuneration of every vehicle and customer throughout the supply chain.
Process improvement/Cost optimisation. Inaccurate customer data due to Multiple legacy optician systems (through M&A activities). Engaged to reduce customer complaints and save on overhead costs
Created single global database for all optician system and introduced a more robust Azure database query system resulting in 80% reduction in customer complaints post implementation and a seamless customer experience
OTHER CLIENTS INCLUDE
Client Engagement Process
TRICONTINENTAL SOLUTIONS VALUE ADDS
